MEETinLEEDS Privacy Notice
This Notice explains how we will collect and use your personal data.
We are the Data Controller for the personal data that we process about you.
Throughout this Notice, “University”, “we”, “our” and “us” refers to the University of Leeds. The Conference and Events Service at the University of Leeds comprise of MEETinLEEDS, Great Food at Leeds and Deli(very). In this instance “You” and “your” refers to those data subjects using MEETinLEEDS
Change in the law
Until 24 May 2018, we shall process your personal data in accordance with the Data Protection Act 1998 (DPA for short). From 25 May 2018 we shall process your personal data in accordance with the General Data Protection Regulations, as incorporated into UK law (GDPR for short).
This Notice complies with the requirements under the DPA and the GDPR.
Changes to this Notice
We shall inform you of any changes to this Notice. Notification will be through the appropriate medium of communication e.g. where our main contact with you is by email we will email you.
Where we get your personal data from
You will be asked to provide personal data when you enquire about the services or book an event or accommodation with the MEETinLEEDS team. This may be face to face, at an exhibition where you are in attendance, over the telephone, over email or direct contact through our social media platforms,. The personal data requested may also pertain to your attendance at an event here at the University. This personal data will likely include name, email address, postal address. You may also be asked for any specific dietary or access requirements to enable us to fulfil our contract with you.
You may also be invited to subscribe to a newsletter about the MEETinLEEDS services, venues, offers and stories. The personal data required to subscribe you is a name and email address. If you opt-in, you can unsubscribe at any time.
When you are required to provide personal data the uses of this data will be explained at the point of collection.
From external sources
Where there is a legitimate reason for us to collect or process your personal data from an external source it will be clear at the point of collection how your data will be processed.
The University of Leeds Online Store
MEETinLEEDS can use the University online store to obtain and process personal data as it relates to an event booking at the University of Leeds or your attendance at an event organised by MEETinLEEDS. Their privacy notice is found at the following link https://store.leeds.ac.uk/help/privacy-notice. The privacy notice for WPM Education Limited, who run the payment platform on store: http://www.wpmeducation.com/policies/privacy-policy/
EX ORDO Ltd
This is a third party abstract management, registration and conference management system. MEETinLEEDS obtain personal data as it pertains to an event organised by MEETinLEEDS or in relation to an event hosted by and managed by the MEETinLEEDS team. Their privacy notice can be found at https://www.exordo.com/legal/data-protection-and-privacy-policy
Automated collection of personal data
As with most other web servers, when you access the MEETinLEEDS webpages certain information you provide will automatically be recorded by the University. This will include your IP address, browser type, and information relating to the page you last visited. This information is processed to estimate how much usage of the server is made by different categories of users and, in the event of a breach of security, may be used to aid detection.