Internal Terms and Conditions

for Conference & Event Business managed by University of Leeds Conferences and Events.

All arrangements relating to your department’s booking remain subject exclusively to these terms and conditions.

University House (Function Floor)

  1. A confirmed booking shall be deemed cancelled when the Function Floor [CJ1] Operations Team receives written notification of the cancellation. Where the Hirer cancels an event at Function Floor the following charges are applicable:

(a) Over 14 days’ notice – No Charge
(b) 8 to 14 days’ notice – 50% of the total Event Charge is due.
(c) 7 days’ notice or less – 100% of the total Event Charge is due.

Conferences (Cloth Hall Court and Campus)

(a) Over 90 days’ notice- No charge
(b) Over 60 days’ notice – 50% of the total Event Charge;
(c) 31 to 60 days’ notice – 75% of the total Event Charge;
(d) 30 days’ notice or less – 100% of the total Event Charge is due.

Conference accommodation

2. Where the Hirer has a confirmed event and needs to reduce the number of contracted bedrooms, the following charges are applicable:

(a)             Over 90 days’ notice – No Event Charge.

(b)             31 to 90 days’ notice – no charge for up to a 5% reduction in bed numbers.

(c)             30 days’ notice or less – 100% of the total Event Charge is due.