Event Management

Event Management

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Do you ever find yourself landed with organising a major conference, but don’t have the time to spare? Maybe you’re a first time meeting organiser in need of some guidance or support?

Regardless of your situation, MEETinLEEDS has the solution to your problem… a dedicated Event Manager.

Conference and Events Testimonials

I just want to thank you for hosting the NASMA event so brilliantly. Everyone who attended was impressed both with the venue and facilities. The organisation from start to finish was so easy and stress free, which makes a very welcome change to past events I have organised – so the behind the scenes work is really appreciated!

Alison JacksonStudent Education Service Manager, University of Leeds

Your conference staff were outstanding and a real credit. It is true to say their professionalism was a talking point of the UUK conference. My thanks to them all.

Alison JohnsChief Executive, The Leadership Foundation for Higher Education

Our academics, administrators, ambassadors and MEETinLEEDS have been one team for the Food Colloids Conference who have had the same passion, drive and determination to build a high profile event.

The MEETinLEEDS team not only understood our vision, but were key in building a strategy and delivering an event that raised the profile of our School, Faculty and University.

Sameera RafiqResearch Officer - School of Food Science & Nutrition

On behalf of the organising committee for the 63rd conference of the Association of Hispanists of Great Britain and Ireland, I would like to thank the MEETinLEEDS team for helping ensure that everything ran smoothly.

They exceeded expectations in terms of professionalism, flexibility and personal amiability. Numerous delegates comments on how impressed they were with the organisation, praise for which I quite happily but unfairly took the credit.

Duncan WheelerChair of Spanish Studies - University of Leeds

In terms of logistics and organization, a tremendous job was done by MEETinLEEDS, whose professional help and experience made APTS possible

Leonid BogachevReader, School of Mathematics, University of Leeds

Thank you and all of your team for your excellent support at the UUK Annual Conference. We were impressed by the professionalism and friendliness of your staff, for whom nothing was too much trouble. The accommodation and food were extremely good and all these things combined made for a very successful event.

Nicola DandridgeChief Executive, Universities UK

A huge thank you to MEETinLEEDS for delivering such a great conference! I enjoyed working with you very much, and I’m really happy with how smoothly & professionally our event was run. Perfect!

Fiona BarkerMarketing & Communications Manager, Inventya Ltd

Every year, the Leeds University conference and events team provide us with a brilliant service when we hold our graduation ceremony. The venue is good value for money and the team are extremely helpful – nothing is ever too much trouble and the level of support we receive helps us to ensure one of our flagship events always runs smoothly. I can’t sing their praises highly enough.

Zoe WardMarketing Events Officer, Leeds City College

The lovely ladies in Parkinson Court were so accommodating at the recent Graduate Jobs and Internship Fair. Their welcoming smiles and excellent customer service skills really made the day.

Glenys HastingsEmployer Liaison Manager, University of Leeds Careers Centre

Thank you for all your help with the bookings and catering for the 3rd University of Leeds Student Education Conference. I am pleased to tell you that we had our best attendance yet of 447 delegates and the feedback has been excellent! I would just like to say a big thank you to you and your team for the smooth running and professional service before and on the day. It really does make all the difference.

Rebecca ShawLearning & Teaching Support Officer, Student Opportunity and Enhancement, University of Leeds

I just wanted to send a heartfelt thank you for all of your help, advice, time and general conference wisdom over the last few months, especially the last two days. The conference would seem to have been a success, in no small part to the role of you and your team. I will be recommending you to anyone who asks and anyone who doesn’t!

Dr Mark DavisLecturer in Sociology and Director of the Bauman Institute

Storm Jameson Court was of the highest standard that I have personally seen in University halls…

Ian DraperEuropean Work Hazards Network

I would like to thank you and your colleagues for making the conference so successful. The catering was perfect, the delegates were relaxed and comfortable and everyone was impressed by the Hall and surroundings. Thank you for making our visit a very memorable and successful one

Elizabeth ConnollyCoventry University

When there is a commercial need to introduce a business or industry to the University our experience shows this is best done on campus through University House. It provides a quality service, great cuisine and an experience customers will cherish and remember.

David WilliamsDept. of Colour & Polymer Chemistry

Amazing, flawless conference organisation. Glad we chose MEETinLEEDS for our #ICFS10 venue.

Phil AshworthUniv. of Brighton, Director of Research and Development (July 2013)

Standard Service

This University of Leeds service takes the stress and strain out of organising a conference from the shoulders of a conference organiser, leaving them free to concentrate on the programme content.

As part of our standard service; we will locate and book the venue, accommodation and audio-visual equipment required for your event.

Many of our customers have told us of the important role that catering has in the success of their events and our team of award-winning chefs have designed nutritional and delicious menus for you and your delegates to enjoy. They are also happy to work with you, if you have specific catering needs, in order to ensure that everyone attending your event has a positive culinary experience.

Tailored Service

Your Event Management team will help you to create a tailor-made package to fit your budget, manage the event from start to finish, and – most importantly – at an affordable cost per delegate.

Our services include:

Producing, mailing and processing delegate registration forms
Staffing the registration desk during the event
Maintaining financial procedures including banking and accounting for all monies received
Following up debtors and maintaining statistics for up to three months after the event

Fees are normally based on a minimum charge and a rate per delegate

Event Management Testimonials

Your attention to detail astounds me – from when we first muted the idea with you Anthony until John’s team put the last plate on the table – everything has been superb. The presentation of the room on Saturday was tasteful and offered the right tone to the day.

Ruth McMorranCommunication Matters Board Member

The conference is well supported by MEETinLEEDS, the University Conference team: Leeds is one of the few city venues that have good disabled access for a high number of people who use wheelchairs and plenty of good quality accommodation to meet their needs.

Catherine HarrisChair of Communication Matters

In terms of logistics and organization, a tremendous job was done by MEETinLEEDS, whose professional help and experience made APTS possible

Leonid BogachevReader, School of Mathematics, University of Leeds

Thank you for working so hard and helping to create an excellent, memorable and well-run conference. It really was one of the best organized I have ever attended. Thanks again for all your hard work. It paid off.

Douglas J. JerolmackAssociate Professor, University of Pennsylvania

Rebecca ShawLearning & Teaching Support Officer, Student Opportunity and Enhancement, University of Leeds

Dr Mark DavisLecturer in Sociology and Director of the Bauman Institute

What are the benefits of the University’s conference management services? “Peace of mind, attention to detail, professional competency and knowledge, impressive and welcoming front to delegates, financial and accounting proficiency and the ability to answer the variety of questions posed by delegates

Robin Le PoidevinSchool of Philosophy

It is no exaggeration to say that the use of the University’s Conference Management Service… proved vital to the success of the event. Many plaudits were received from delegates both during the conference and subsequently.

Clive UptonProfessor of Modern English Language

Frequently Asked Questions

How Much Does Conference Management Cost?

The costs for your event are tailored to your specific requirements; however the usual charge is £50.00 per delegate plus an administrative fee that depends upon the complexity of your event. We understand that every event is different and that one fixed rate can not apply to all.

What is Included in the Conference Management Service?

We are happy to discuss all your conference requirements and a list of the services included in our standard package can be obtained via contacting the team.

Does my event need to be held at the University of Leeds?

The Conference and Events Team have a strong track record of managing events both nationally and internationally. We are happy to travel where your event takes us.

Does the same person work with me throughout my event?

You will have a dedicated Event Manager who will work with you to plan and manage your event from start to finish. Your Event Manger will have the full support of the Conference and Events Team.

Why should I use the University of Leeds Conference and Events Team?

The Conference and Events Team at the University of Leeds has extensive knowledge and experience of the Conference and Events Industry. We have a comprehensive database of suppliers and service providers and as an internal department at the University we know the right people to get the job done.

Will you be there on the day?

Your Event Manager will be your 24-hour contact throughout the event. We ensure that you get every opportunity to participate in and enjoy your event.

Can you help with other specialised areas of expertise such as Health and Safety?

We offer a one stop advice shop for all your conference needs and are qualified to give you the best advice possible regarding the Health and Safety management of your event. We are able to produce complex risk assessments and advise on insurance and legal obligations.

Can you process on line payments?

Your Event Manager will arrange for secure payments to be made to your conference account using the University Online Store.

Can you help and give advice regarding budgets and provide final accounts?

This is part of our standard service and we are happy to give advice regarding the financial aspects of your event.

So what do I do if I want to use your services?

Simply give the Conference Sales Office a call on 0113 343 6100 and let us know how we can help you.

Want to find out more from our experts?

Use our form to make an enquiry or call us on 0113 343 6100.

Conference and Events Testimonials

Standard Service

Tailored Service

Event Management Testimonials

Frequently Asked Questions

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